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Section 1)  Assignment Task and Guidance

Introduction

Organizations with a multiple projects choose to manage them through a programme and portfolio structure. Project professionals need to have an appreciation of how programmes and portfolios are structured, and the reasoning behind using these structures. For a project manager it is essential to understand and be able to operate and manage within a programme and portfolio.

Report

This assignment involves the utilization and contextualization of current knowledge and thinking in managing and justifying projects through programmes and portfolios. Part 1 asks you to discuss the benefits of managing multiple projects as part of a programme and portfolio. In Part 2 you need to explore the employment of business cases in your organization. Finally, Part 3 involves reviewing management processes in your projects and recommending improvements.

The report required is made up of 3 parts:

Discuss the benefits for organizations and stakeholders to be gained from managing a collection of projects using programme and/or portfolio structures.
Explain the Business Cases used in your organization for justifying and establishing projects.
Review potential changes to enhance the management of projects in your organization.

Portfolio Report

Produce a 3000-word overarching narrative report (Word document) that identifies and evaluates the impact of managing organisational change as a collection projects in programmes and portfolio. You may consider impact at any level of analysis, from individual and project level, to organizational context for the variety of approaches that can be adopted. The report must demonstrate the valid use of concepts learned from the course and include insights about how your organisation manages projects and how you can help improve that management directly and by developing yourself.

This part of the assessment can also be used to demonstrate of the application of your learning on the development of your programme work-based portfolio, documenting the processes and systems used in your organization to manage projects and change.

Appropriate academic sources (Journals, Conference Papers, Books, etc.) should be used throughout (and Harvard referenced) to provide evidence of an in-depth understanding of the area and justification for the decisions taken. Seek to search for ideas and concepts that help you make your assessment highly specific to your organisation. Where necessary, use appendices for supporting evidence. In addition to standard professional report structure, the report must include the following sections:

Part – 1 (knowledge-based) Programmes and portfolios

Discuss the benefits to be gained by organizations and stakeholders from managing a collection of projects using programme and/or portfolio structures. In particular you should consider the following points:

The definitions of programme and portfolio.
A range of aspects from resources, control, risk and change control.
How do portfolios differ from programmes?

Part – 2 (work-based) Business Cases

Explain the use of Business Cases in your organization for justifying and establishing projects. Your analysis should consider the following aspects:

What are the contents of business cases; is there a standardised template that is used; does the format content differ between projects?
Who is involved: ownership, authorship and approval? What input involvement do other stakeholders have?
What is the process for gaining business case approval?

Part – 3 (work-based review) Project Management

Review potential changes to enhance the management of projects in your organization. In your description include the following considerations as a minimum:

Use an appropriate framework to reflect on project management practices in your organization.
Make recommendations for improvements to project management processes, methods, tools and techniques.

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